Documentation (FEMA/ESF-5)

MISSION: To produce and maintain documentation to support ERT activities and requirements.

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Initial Operating Report Format

Date of Declaration:

Date of Report:

1. Disaster Field Office

   a. Date Opened:

   b. Hours of Operation:

   c. Communications:  
          Primary DFO  Phone Number:
          Primary DFO Fax Number:
          Information and Planning Section:
          Operations Section:
          Logistics Section:
          Administration Section:
          Intake Registration:
          Helpline:

   d. After Hours Contacts:

2. Organization: (Org Chart - Key State and Federal Personnel)

3. Key Personnel: (Identify key ERT and State personnel, by name and position)

4. Status of FEMA/State Agreement: (Report most current informantion)

SITREP Reporting Times (Based on an Operational Period): No later-than-times the ERT SITREP will be disseminated.

2. State:

3. Type Disaster:

4. Date of Declaration:

5. Incident Period:

              Federal Coordinating Officer (FCO):   (Name and DFO Phone Number)
              State Coordinating Officer (SCO):      (Name and DFO Phone Number)
              Other Key Positions:                            (Name and DFO Phone Number)

8. Activated Emergency Support Functionns:

9. Mobilization Center location, address and telephone numbers:

10. Satellite DFO Location, Address, Telephone Numbers:

11. Disaster Recovery Centers (DRCs): (Locations, hours of operation, facility managers)

12. Red Cross Facilities: (Type of faciltiy, location and hours of operation)

Operational Period:  e.g. 1800 May 3 to 1880 May 4, 2001 CST

1. SITUATION:

   A. Background:   Brief overview of original disaster emergency situation.

   B. Current: Brief characterization of current operational situation.

   C. Casualties:

       (1) Dead: Number of confirmed disaster-related deaths.

       (2) Injured: Number of confirmed injuries requiring hospitalization.

       (3) Missing: Number of individuals who have not been located or whose status remains     
                             unresolved.

2. PLANNING:

   A. FCO/SCO Priorities: Identify the current response and/or recovery priorities of the FCO   
                                              and SCO.

   B. Operational Objectives for the last operational period: List each ERT Operational 
        Objective for the last OPeriod and report the progress of actions to meet those objectives.

   C. Operational Objectives for the next operational period:  List each ERT Operational
        Objective for the upcoming OPeriod.  If the objective requires Region or EST support, 
        identify that requirement. (Or attach ERT Action Plan for the next OPeriod and state   
        "Action Plan attached.")

3. WEATHER FORECAST: 

   A. Next Operational Period:  Weather forecast for disaster area/response area.

   B. Operational Impact: Response activities likely to be impacted by weather forecast.

4. SEVERITY OF IMPACT ON LOCAL JURISDICTIONS:

   A. Jurisdictions Affected: Identify counties or other substate political jurisdictions impacted 
        by the event (regardless of declaration status.

   B. Impact on Individuals: Identify the numbers of people evacuated, sheltered, and/or 
       geographically isolated by the event. Other impacts include unemployment and 
       community trauma.

   C. Impact on Businesses: Provide business and economic impacts.  Identify if critical 
        commercial enterprises (Gas stations, grocery stores, banks, etc.) are operating.

   D. Utilities:  In each category below identify damages, assess impacts (to include numbers of 
        customers affected), and projected restoration times.

        (1) Water Treatment Plants: Primary Source - ESF 3

        (2) Electric Power Generation and Distribution System: Primary Sources - ESF 3/12

        (3) Gas Pipelines: Primary Sources - ESF 3/12

        (4) Telephone and Telecommunications Facilities Service: Primary Source - ESF 1

         (5) Sewage Treatment Plants: Primary Sources: ESF 3

         (6) Other: Primary Sources: As appropriate.

   E. Road/Transportation Status:  ESF 1 is the primary source of information for the following 
        categorical information: 

         (1) Airports: Identify closed airports and projected restoration time(s).  Note any unusual 
               landing and takeoff restrictions, as well as reductions in operating hours.

          (2) Railways: Identify interruptions in rail service and projected restoration time(s). 
                Identify operational impacts

          (3) Interstate Highways: Identify road closures and projected restoration times, as well 
               as operational impacts.

          (4) Bridges: Identify all bridges rendered or judged unfit for travel by the event.  Provide 
                projected restoration time(s). 

           (5) Other: identify significant impacts to other transportation systems, e.g. Intrastate 
                 roadways, Intracoastal waterways, etc.

   F.  Housing Status: Provide overall housing (for single and multifamily dwellings, both 
        private and public) damage assessment.   

   G. Other Critical Facilities: In each category below identify damages, assess impacts (to 
        include numbers of customers affected) and projected restoration times.  The primary 
        sources of information is/are indicated.

           (1) Hospitals: Primary Source - ESF 8

           (2) Schools:  Primary Sources: ESF 5 and State

           (3) Hazardous Material Production/Storage Facilities:  Primary Sources - ESF 10/12

           (4) Other: Primary Sources - As appropriate.

5. STATUS OF DECLARATION:

    A. Information and Planning Section: Overview of section activities, initiatives, 
        accomplishments and problems.

    B. Logistics Section: Overview of section activities, initiatives, 
        accomplishments and problems.

    C. Administration Section: Overview of section activities, initiatives, 
        accomplishments and problems.

    D. Operations Section: Brief overview of section activities, initiatives, accomplishments, and 
         problems. Provide more expansive and detailed information in the appropriate 
         categories below.

           (1) Defense Coordinating Element: Overview of DOD actions, activities, and missions 
                in support of response operations.  Include Guard activity.

           (2) Operations Support Branch: 

                 (a) ESF 1 Transportation:  Overview of ESF activities, initiatives, accomplishments, 
                       and problems. Identify any new mission assignments.

                 (b) ESF 2 Communications: Overview of ESF activities, initiatives, accomplishments, 
                       and problems. Identify any new mission assignments.

                 (c) ESF 7 Resource Support:  Overview of ESF activities, initiatives, accomplishments, 
                      and problems. Identify any new mission assignments.

            (3) Infrastructure Support Branch:

                 (a) ESF 3 Public Works & Engineering:  Overview of ESF activities, initiatives, 
                      accomplishments, and problems. Identify any new mission assignments.

                 (b) ESF 12 Energy:  Overview of ESF activities, initiatives, accomplishments, 
                       and problems. Identify any new mission assignments.

                  (c) Public Assistance:  Overview of PA activities. Ensure public assistance matrices at 
                       attachment are updated.

            (4) Human Services Branch:

                  (a) ESF 6 Mass Care:  Overview of ESF activities, initiatives, 
                        accomplishments, and problems. Identify any new mission assignments.

                  (b) ESF 11 Food: Overview of ESF activities, initiatives, 
                        accomplishments, and problems. Identify any new mission assignments.

                  (c) Voluntary Agencies: Overview of VOLAG activities. Identify supporting VOLAGS.

                 (d) Donations: Overview of Donations activities.

                 (e) Individual Assistance: Overview of HS activities. Ensure individual assistance 
                      matrices at attachment are updated.

             (5) Emergency Services Branch:

                  (a) ESF 4 Firefighting: Overview of ESF activities, initiatives, 
                        accomplishments, and problems. Identify any new mission assignments.

                  (b) ESF 8 Health & Medical: Overview of ESF activities, initiatives, 
                        accomplishments, and problems. Identify any new mission assignments.

                  (c) ESF 9 Urban Search & Rescue: Overview of ESF activities, initiatives, 
                        accomplishments, and problems. Identify any new mission assignments.

                  (d) ESF 10 Hazardous Materials: Overview of ESF activities, initiatives, 
                        accomplishments, and problems. Identify any new mission assignments.

    E. Mitigation: Overview of mitigation activities, initiatives, accomplishments, and problems.

    F.  Finance/Comptroller: Overview of financial activities, initiatives, accomplishments, and 
         problems.

    G. Congressional and Legislative Liaison: Overview of CLL activities, initiatives, 
          accomplishments, and problems. Identify any upcoming visits to response area by VIPs
          or DVs

    H. Public Affairs: Overview of Public Affairs activities, initiatives, accomplishments, and 
         problems.

    I. Community Relations: Overview of CR activities, initiatives, accomplishments, and 
        problems.

    J. Small Business: Overview of SBA, initiatives, accomplishments, and problems. Ensure SBA 
        Activity Matrix at attachment is updated.

    Attachments: Recovery Programs Summary Charts/Matrices

INFRASTRUCTURE & PUBLIC ASSISTANCE

HUMAN SERVICES

EMERGENCY SERVICESESF-8  (Medical, Mental Health and Veterinary)